Esmith – A Fully Integrated & Customizable ERP Solution

Home Case Studies Esmith – A Fully Integrated & Customizable ERP Solution

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Item:
ERP Software
Industry:
Jewellery Manufacturers,Wholesalers,Exports
Product Overview:

A fully integrated and customizable Enterprise Resource Planning, that takes you from the very first step of jewelry manufacturing to a point of success with ease, complete transparency, minimal wastage and maximum efficiency

Database management gives you an option to capture and manage a wide range of information that is necessary for a manufacturing concern. This includes information such as units of measurement, types of item designs and categories, details regarding the customers and suppliers, currency in which the clients deal with, certification and hallmarking center details, the creation of account groups, price levels, tax, and duties etc.

Financial management module provides us with a platform for recording the financial transactions related to the organization. The main highlight of our ERP is to deal with transactions both in terms of cash and gold. This module includes voucher entries such as receipts, payments, journal, contra, sales, sales return, purchase, purchase return, delivery notes etc.

Inventory management module is for tracking inventory levels, orders, sales and deliveries. It can also be used in the manufacturing industry to create a work order, bill of materials and other production-related documents. It is a tool for organizing inventory data that before was generally stored in hard-copy form or in spreadsheets. An inventory management system that oversee the monitoring and maintenance of stocked products, whether those products are company assets, raw materials and supplies, or finished products ready to be sent to vendors or end consumers

Financial management refers to the efficient and effective management of money in such a manner as to accomplish the objectives of the organization.
Functions of Financial Management
Estimation of capital requirements: A finance manager has to make estimation with regards to capital requirements of the company. This will depend upon expected costs and profits and future programmes and policies of a concern. Estimations have to be made in an adequate manner which increases earning capacity of
enterprise.
Determination of capital composition: Once the estimation have been made, the capital structure have to be decided. This involves short- term and long- term debt equity analysis. This will depend upon the proportion of equity capital a company is possessing and additional funds which have to be raised from outside parties.
Choice of sources of funds: For additional funds to be procured, a company has many choices like
1. Issue of shares and debentures
2. Loans to be taken from banks and financial institutions
3. Public deposits to be drawn like in form of bonds. Choice of factor will depend on relative merits and demerits of each source and period of financing.
Investment of funds: The finance manager has to decide to allocate funds into profitable ventures so that there is safety on investment and regular returns is possible.
Disposal of surplus: The net profits decision have to be made by the finance manager. This can be done in two ways:
4. Dividend declaration – It includes identifying the rate of dividends and other benefits like bonus.
5. Retained profits – The volume has to be decided which will depend upon expansional, innovational, diversification plans of the company.
Management of cash: Finance manager has to make decisions with regards to cash management. Cash is required for many purposes like payment of wages and salaries, payment of electricity and water bills, payment to creditors, meeting current liabilities, maintenance of enough stock, purchase of raw materials, etc.
Financial controls: The finance manager has not only to plan, procure and utilize the funds but he also has to exercise control over finances. This can be done through many techniques like ratio analysis, financial forecasting, cost and profit control, etc.

Manufacturing module play a vital role in the ERP, which facilitates us an option to capture all the information at each and every stage of manufacturing. This module includes all the stages of manufacturing of Gold and Diamonds and thereby enables us to manage the raw materials at each location, transfer of raw materials from one production location to another. Gold and diamond manufacturing involves a variety of process such as asserting, melting, bag generating, tree making, casting, tree extraction, ultrasonic, magnetic, enamel, filing, assembling, pre-polishing, acid, setting, final-polishing, plating, sandblast, joining, cutting, colouring, rhodium, grinding, engraving, QR code generating, item transform, stock in smith and recovery. Weighing machine and barcode reader can be attached to the system and this, in turn, helps in identifying the weights automatically and also can differentiate the items or bags by capturing the respective bar codes. The platform also provides a facility wherein an expected weight calculator option at some stages of manufacturing which can derive the additional metal weight and alloy weight to be added to attain a certain level of purity for gold. The major advantage of this module is that it helps to find out the loss and scrub at each stage of manufacturing which in turn increases the efficiency and productivity at each location.

This module enables us to store certain raw materials or finished products under some locations. Locations can be managed by some supervisory employees and can keep a track of the raw material movement.

This module helps to generate various reports such as ledger reports, sales reports, stock reports etc. Reports give an idea on prediction and forecasting the future of the organization based on their profits, sales figures and thereby assists in the budgeting for the coming financial year.
1.Ledger Report
● Ledger Report – Gold
● Ledger Report
● Outstanding Report
2. Sales Report
● Sales Report details- Gold
3. Party Report
● Party Report – Gold
4. Stock Report
● Stock items
● Stock in Bag
● Loss items
● Scrub items
● Inward items
● Outward items
● Outward bags
5. Ledger stock Report
6. Production Report
7. Location wise Reports
● Smith/ department transaction Report
● Loss/ Scrub transaction Report
● Item add/reduce on bag Report
● Bag transaction report
● Stock brief Report
8. Loss/Scrub on location Report

Employees can be assigned various responsibilities according to the organizational flowchart, designation, employee functions, user role, configuration, nature of work etc.

Our ERP eliminates repetitive processes and greatly reduces the need to manually enter information. The system will also streamline manufacturing processes and make it easier and more efficient for the organization to collect data, no matter what process they are working in. Save time and increase productivity levels. By having redundant manufacturing processes automated, employees have more time to work on additional tasks. They will also be able to work easier since the ERP was developed for ease-of-use.

Our ERP is robust, flexible, and configurable. It is not a one-size-fits-all proposition but can be tailored and customized to the unique needs of a client. Also can adapt to the ever-changing needs of a growing business, ensuring you won’t have to buy a new ERP once your needs change or your business grows.

Data security isn’t a worry when you have an enterprise resource planning in place. A new system will improve the accuracy, consistency, and security of data, all through built-in resources and firewalls. Restrictions to data can also be enhanced by managers of the solution, so you can make your own software as secure as you would like.

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